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Exporting data or forms to PDF – Power Apps

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Microsoft Power Platform currently lacks a native, out-of-the-box feature for exporting data or forms to PDF, particularly in Model-Driven Apps. This limitation poses challenges for scenarios where businesses need to generate PDF documents for reporting, sharing, or archiving purposes directly from their applications.

Solution Options

1. Custom Connector

A Custom Connector integrates with external services via APIs to handle the backend process of PDF generation. The connector fetches data from Power Platform applications, sends it to the external service for processing, and returns the generated PDF.

Pros:

  • Ease of Implementation: Straightforward to set up with minimal coding; relies on existing APIs.
  • Reusability: Usable across Power Apps, Power Automate flows, and other parts of the Power Platform.
  • Rapid Development: Faster to implement compared to building UI components.
  • Flexibility: Can leverage advanced PDF generation capabilities of external tools.

Cons:

  • Limited UI Customization: Does not support real-time user interactions or previews.
  • External Dependency: Relies on the stability and availability of third-party APIs.
  • Static Workflow: Suited for predefined workflows with little interactivity.

2. PCF (Power Apps Component Framework)

PCF enables the creation of custom UI components within Power Apps. For PDF export, a PCF control can render data or forms, allow user interaction (e.g., preview), and generate a PDF.

Pros:

  • Interactive UI: Provides a rich user experience, allowing real-time previews and adjustments before exporting.
  • Tight Integration: Fully integrates into Power Platform applications and Dataverse.
  • Customizable: Offers complete control over the design and functionality of the component.

Cons:

  • Higher Development Complexity: Requires advanced skills in TypeScript and React, leading to longer development times.
  • Time-Intensive: Takes more effort and time to build compared to a connector-based solution.
  • Maintenance: Requires ongoing updates to stay compatible with Power Platform updates.

Check the steps to address – https://sfsupport247.com/export-data-to-pdf-power-app-custom-connector/